Our GDPR policy

aligned with the General Data Protection Regulation (EU) 2016/679 (GDPR)

Introduction

This Privacy Policy sets out the ways in which Welcome Solutions collects and uses your personal data (personal information). It also explains what rights you have to access or change your personal data.

Any initiatives by Welcome Solutions are not intended for children. We do not knowingly collect or maintain the personal information of children under the age of 18. If you are under the age of 18, please do not access Welcome Solutions at any time or in any manner.

About us

We are a private company located in Nijmegen, the Netherlands. We offer services to researchers who are considering various career paths and searching for jobs in industry. We also offer writing services to startups.

When do we collect information about you?

We will collect any information that you provide to us only when you

(a) fill in application forms/questionnaires released by Welcome Solutions, and agree to store your data according to with our GDPR policy

(b) subscribe to an event hosted by us, and agree to store your data according to with our GDPR policy

(c) contact us with the intention of becoming our client, and agree to store your data according to our GDPR policy and/or share your data for recruitment purposes

We do not collect any information about you on the basis of personal correspondence through emails, or your activity on social media related to the events organized by Welcome Solutions.

How do we store your data

We keep your data in offline documents (as Excel/Numbers sheets and/or MS Word/Pages documents). In both cases, the data is physically located in Nijmegen, the Netherlands, and access rights are restricted to the owner of Welcome Solutions.

What type of information do we collect?

The information we collect about you:

(a) identity and contact data: name, email address, affiliation, academic title, years of experience in research and/or industry

(b) survey data

(c) personal details relevant for events, such as dietary requirements

Sensitive personal data

“Special categories” of particularly sensitive personal information (“Sensitive Personal Data”) require higher levels of protection. Such Sensitive Personal Data includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. In addition, details about criminal convictions and offenses are also subject to higher levels of protection.

At the moment, we do not collect any Sensitive Personal Data.

Information we receive from third parties

We do not reach out to any third parties with respect to your personal data. If your application form is incomplete, we contact you personally in order to fill in the gaps.

How we use information about you

(a) If you fill in open questions in the surveys/questionnaires in order to give us personal feedback, we might further contact you in order to get more information. This information may then be used with the purpose of improving the quality of Welcome Solutions initiatives, or to invite you to events organized by Stichting Solaris Onderzoek en Ontwikkeling

(b) The summary, anonymized statistics can also potentially be used to create open-access materials, to be shared at our websites. This is a non-commercial activity, for the informative purposes only, and aims at improving the visibility of the Stichting Solaris Onderzoek en Ontwikkeling activities

(c) If you deliver specific personal information such as dietary requirements while assigning for events, this can be used to better serve you at our events

Who we might share your information with

We do not share your information with any third parties. In case we would like to this in the future, we will ask for personal consent.

Cookies

We do not collect Cookies.

How do we look after your information and how long we keep it for

We will retain your information for as long as is necessary to provide you with the services that you have requested from us. For instance, if you assign for a particular event, your information will be erased after the event – unless you clearly state that you wish to be informed about the next edition of the event during the registration process. If you request to become a member of our startup database, we will hold your contact information permanently, until you request to remove the data from the database, or until the startup dissolves. In the case of Welcome Solutions’ dissolution, all the contact data will be erased.

Your rights to the information we hold about you

You have rights in respect of the information that we hold about you, including:

(a) the right to be informed of the ways in which we use your information, as we seek to do in this Privacy Policy;

(b) the right to ask us not to process your personal data to produce summary statistics;

(c) the right to request access to the information that we hold about you at any moment;

(d) the right to request that we correct or rectify any information that we hold about you which is out of date or incorrect;

(e) in certain circumstances, the right to ask us to stop processing information about you

Changes to this privacy policy

We may make changes to this Privacy Policy from time to time. We will post any changes to our site, or notify you of any material changes by email. Any changes will come into effect the next time you engage with us after the changes have been notified.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us by updating your profile account information or contacting us via the contact details at the top of this Privacy Notice.